Sending an Attachment using the Outlook® messgaging and collaboration client

Saturday, May 28, 2005

 

Want to send that photo of your new grandson to your best friend? Want to email that Word document to your boss? Here's how to attach a file to an email:

1. Start a new email.

2. Type in the email address of the person you're sending it to, along with a Subject.

3. Now, click on the Paperclip icon near the top of your email box. You should now see a box that says "Insert File" at the top. Your box might also say "Look in: My Documents." If the file you want to send is inside your My Documents folder, scroll around until you find it. If it's inside a folder in My Documents, double click on that folder to find your file.

4. Once you've found your document, highlight it (click on it once), and click on the Insert button. (Note: you can also simply double click on your file and skip the Insert button altogether.)

5. If your file is somewhere OTHER than the My Documents folder, OR the top of your box doesn't say "My Documents," you'll have to hunt around for your file. Let's say you stored your file on the Desktop, for instance. In that case, you'll need to click on the little black triangle (arrow) to the right of the "Look In" box. You should see a list of all the parts of your computer. In this instance, click on "Desktop." You should now be able to see everything on your desktop and click on the file you need.

Given that you've inserted the file somehow, the box closes, and you're back to your email. You should now see your file in the "Attach" field underneath your subject.

Now write the email to go along with it, and Send away!

(Note: I intentionally told you to write the text of your email last because often, when people write the email first, they forget to send the attachment and embarrass themselves! I'd like to save you some embarrassment. :)

(Need more help with attachments? If you like, Kara can help you work the kinks out over the phone: (800) 594-3622 - $1 per minute)